Acccounting Clerk-Accounts Payable/Cash Receipts


We are currently conducting a search for a qualified Accounts Clerk-Accounts Payable/Cash Receipts for our accounting department. The work schedule is 8:30 am – 5:00 pm. We are seeking experience with accounts payable, cash receipts, government vouchering, payroll, and miscellaneous clerical support.

Essential Duties and Responsibilities

Accounts Payable:

  • Process accounts payable, verify accuracy of vendor invoices, code invoices, as necessary, check for required substantiating data and post vendor number
  • Investigate and resolve invoice discrepancies and respond to vendor inquires
  • Maintain accounts payable records and file paid invoices
  • Maintain vendor listing, assign vendor numbers and update listing to reflect any changes as necessary
  • Input required data, generate accounts payable checks and verify check data for accuracy
  • Stamp Paid and photocopy accounts payable invoices for vouchering
  • Sort, date stamp vendor invoices and photocopy for center files
  • Photocopy accounts payable invoices and distribute to the appropriate people
  • Prepare checks manually for the centers, capital, depository and community action accounts as required
  • Acquire receipts for check requests and purchase orders as applicable
  • Obtain second signatures for checks, as needed
  • Maintain separate file for professional fees and aged accounts payable file
  • Maintain petty cash funds for the Accounting department
  • Prepare account reconciliation related to payable accounts

Cash Receipts:

  • Process cash receipts for all bank accounts
  • Prepare bank deposits
  • Check and code all government cash receipts to correct receivable account
  • Process credit card transactions as needed
  • Process NSF checks, record required data and refer for follow-up action
  • Provide photocopies of donations for Development staff as required
  • Prepare daily donation check log and enter donations on contribution schedule

Government Vouchering:

  • Prepare reimbursement vouchers and reports as assigned, based on updated contract agreements
  • Provide assistance to government auditors and funding sources as required to review agency expenses and changes in billing procedures


• Enter general ledger journal entries

• Serve as a back up to other accounting staff as needed

• Fill and deliver internal orders for office supplies

• Maintain the accounting storage room

• Sort mail and distribute it to the appropriate member in the Accounting Department

• Other duties as assigned to fulfill the mission of the department and agency needs

  • High school diploma
  • 1-3 years related accounts payable and cash receipts experience
  • Experience with Solomon IV a plus
  • Ability to work with all levels of staff
  • Strong communication skills (written and verbal)
  • Computer Expertise (MS Word, Excel, etc.)
  • Energetic and outgoing personality

Willing to embrace and demonstrate CYC’s Mantras:

• ATTITUDE MATTERS – Positivity begins with me. My attitude has the power to influence my environment and inspire those around me. I aim to be enthusiastic, optimistic, and kind—even when things get hard.

• CARE FOR REAL – I will take every opportunity to show that I truly care. I commit to serving children and families, my co-workers and my community. I will think, care and act in a respectful manner to uplift and support others.

• OWN IT – I will never say, That’s not my job. When I see something that needs to be done, I will assign myself and do it. I will make a commitment to carry out my job responsibilities and assignments with consistency, dependability, and respect.

• PUSH FORWARD – I will be determined and progressive in thought and action. I will press on when problems arise and find innovative ways to solve issues. I will continuously learn and be open to the ideas of others.


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