Acccounting Clerk-Accounts Payable/Cash Receipts

We are currently conducting a search for a qualified Accounts Clerk-Accounts Payable/Cash Receipts for our accounting department. The work schedule is 8:30 am – 5:00 pm. We are seeking experience with accounts payable, cash receipts, government vouchering, payroll, and miscellaneous clerical support.

Essential Duties and Responsibilities

Accounts Payable:

• Process accounts payable, verify accuracy of vendor invoices, code invoices, as necessary, check for required substantiating data and post vendor number
• Investigate and resolve invoice discrepancies and respond to vendor inquires
• Maintain accounts payable records and file paid invoices
• Maintain vendor listing, assign vendor numbers and update listing to reflect any changes as necessary
• Input required data, generate accounts payable checks and verify check data for accuracy
• Stamp Paid and photocopy accounts payable invoices for vouchering
• Sort, date stamp vendor invoices and photocopy for center files
• Photocopy accounts payable invoices and distribute to the appropriate people
• Prepare checks manually for the centers, capital, depository and community action accounts as required
• Acquire receipts for check requests and purchase orders as applicable
• Obtain second signatures for checks, as needed
• Maintain separate file for professional fees and aged accounts payable file
• Maintain petty cash funds for the Accounting department
• Prepare account reconciliation related to payable accounts

Cash Receipts:

• Process cash receipts for all bank accounts
• Prepare bank deposits
• Check and code all government cash receipts to correct receivable account
• Process credit card transactions as needed
• Process NSF checks, record required data and refer for follow-up action
• Provide photocopies of donations for Development staff as required
• Prepare daily donation check log and enter donations on contribution schedule

Government Vouchering:

• Prepare reimbursement vouchers and reports as assigned, based on updated contract agreements
• Provide assistance to government auditors and funding sources as required to review agency expenses and changes in billing procedures

Other:

• Enter general ledger journal entries

• Serve as a back up to other accounting staff as needed

• Fill and deliver internal orders for office supplies

• Maintain the accounting storage room

• Sort mail and distribute it to the appropriate member in the Accounting Department

• Other duties as assigned to fulfill the mission of the department and agency needs

• High school diploma
• 1-3 years related accounts payable and cash receipts experience
• Experience with Solomon IV a plus
• Ability to work with all levels of staff
• Strong communication skills (written and verbal)
• Computer Expertise (MS Word, Excel, etc.)
• Energetic and outgoing personality

Willing to embrace and demonstrate CYC’s Mantras:

• ATTITUDE MATTERS – Positivity begins with me. My attitude has the power to influence my environment and inspire those around me. I aim to be enthusiastic, optimistic, and kind—even when things get hard.

• CARE FOR REAL – I will take every opportunity to show that I truly care. I commit to serving children and families, my co-workers and my community. I will think, care and act in a respectful manner to uplift and support others.

• OWN IT – I will never say, That’s not my job. When I see something that needs to be done, I will assign myself and do it. I will make a commitment to carry out my job responsibilities and assignments with consistency, dependability, and respect.

• PUSH FORWARD – I will be determined and progressive in thought and action. I will press on when problems arise and find innovative ways to solve issues. I will continuously learn and be open to the ideas of others.

EOE/MVF

Apply Here

PI130516633